Records management policy2 texas wesleyan university. The policy is part of implementing the lord chancellors code of practice on the management of records issued under section 46 of the freedom of information act 2000. Management of records includes the routine, regular and authorised disposal of records. Detailed advice on recordkeeping procedures and tools should be included in supporting documentation. Developing a records management policy template what. This policy establishes how the university will manage its records and supersedes the records management code of practice. State record includes 1 a record that is created or maintained by the university, and 2 a record that is. Attorney generals office records management policy june 20 page 4 records management records management is an established theory and methodology for ensuring the systematic management of all records and the information they contain throughout their lifecycle. Introduction this policy seeks to ensure that rit records, especially those that are required for compliance with the law, are retained for a sufficient period of time. The differences between a nonrecord and a record are the reasons for keeping the information and how the information is used.
You could craft a policy using an international standard such as iso 154891. Records management policies and procedures proposal kit. The university is committed to effective records management that includes meeting operational needs and legal requirements for record retention and privacy protection, optimizing the use of space. By adopting this policy we aim to ensure that the record, whatever form it takes, is accurate, reliable, ordered, complete, useful, up to date and. The university is committed to effective records management that includes meeting operational needs and legal requirements for record retention and privacy protection, optimizing the use of space, minimizing the cost of record retention, and properly disposing of outdated records. Records management records management is a process of ensuring the proper creation, maintenance, use and. Records and records management records general policy 23001 storage and disposal of university records 23002 records retention summaries 1001 records retention guide. Records management policy university of missouri system.
The creation and continual updating of record management guidelines is essential to maintaining the integrity of the system. Records management policy august 2014 all records management programs should be supported by a clearly written and widely disseminated policy that outlines high. Solicitor and assistant secretary policy, management and budget, august 3, 2001 document retention relating to trust management and individual indian money accounts. Policy 46 information management policy 75 official employment files of regular faculty members procedures re. Policies and guidelines records management university of.
Under the act, the university has an obligation to maintain official records in its custody in good order and condition. They must therefore be dealt with in accordance with the acts provisions. They enable the wbg to hold itself accountable to its own policies, as. This includes a lead records management officer who. The definition of a record in the context of this policy, a record is defined as anything that contains information, in any media, e. Records management policy, guidelines and tools provincial. Rm policy records management and information governance. Information management advice 50 developing a records management policy. The policy should include policies and procedures for handling all paper and electronic records of the school. The state records act 1997 the act governs the obligations and responsibilities of agencies, including universities, in relation to the management of official records. Get proposal kit professional that includes this business document this records management policies and procedures is included in an editable format that can be customized for your own needs. All these components are defined as records by the act. Responsibilities introduction information is a corporate asset and the records of the rvc are important sources of administrative, evidential and historical information.
Guide 3 records management policy this guidance has been produced in support of the good practice recommendations in the code of practice on records management issued by the lord chancellor under section 46 of the freedom of information act 2000. Records management policy royal veterinary college. The records management policy is the overall road map for the retention and destruction of the entire schools records. All organizations need efficient and costeffective methods to organize and maintain their records and information, and efficient record management is a key activity. If a person is merely copied on an email either listed as a cc or bcc, heshe should treat the document as a duplicate in accordance with sub section 5 below, i. The record retention schedule is a control document that describes the records of the university by subject matter category, establishes a timetable for the maintenance, archiving or destruction of the. Comprehensive records management will support risk management at the university good recordkeeping practice mitigates risk by reducing the likelihood that the university is. Bbc core records management policy executive summary managing bbc records, in whatever format, to agreed standards is essential if those records are to be.
The record retention schedule is a control document that describes the records of the university by subject matter category, establishes a timetable for the maintenance, archiving or destruction of the records, prescribes an ultimate disposition for the records, and serves as the. Guide 3 records management policy this guidance has been produced in support of the good practice recommendations in the code of practice on records management issued by the lord chancellor. To implement a costeffective departmentwide program that provides for. The records management policy and outreach program, under the office of the chief records officer for the u. Management of records policy english the world bank. It is the policy of the government of saskatchewan that all government institutions manage the records in their possession or control to meet the obligations outlined in the archives and public records. This policy requires that the implementation thereof is assigned to the office of the records manager. Directive regarding retention of documents related to trust fund management and individual indian money accounts doi records management department manuals. The purpose of this policy is to establish standards and procedures for the management of records, from their creation to their disposal, within cope foundation. The standard, in part, provides guidance on determining the responsibilities of organizations for records and records policies, procedures, systems and processes.
One of the two requirements that sarbanesoxley imposes on. Aug 09, 2019 records management regulations, policy, and guidance. Herefordshire council records management policy march 2018 version 1. Nonrecords are not covered by this records management policy and therefore do not need to be retained, stored, disposed of or destroyed in accordance with procedures create under this policy and state law. Successful record management systems securely store records and create an organizational method for the creation, maintenance, usage and disposal of records. Chapter 9 records management revised april 18, 2006 what is the purpose of records management.
Recorded information created or received in the conduct of official university business. The policy itself should provide recordkeeping directives and responsibilities in a way that is easy to understand. The policy and outreach program champions the critical importance of federal. Records are critical to the delivery of world bank group wbg programs and services. Policies and guidelines records management university. October 2019 6 alerts, side effects, drug sensitivities, allergies definitions alerts highlight an issue or issues that can impact on the. A retention and disposal programme ensures that saqa maintains only those records it really needs for functional and historical purposes. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. Archives and records management policy publication date. Responsibilities introduction information is a corporate asset and. The differences between a non record and a record are the reasons for keeping the information and how the information is used.
The records management policy establishes a framework for the implementation of the universitys records management programme and ensures that full and accurate records of the universitys activities are created, captured, maintained, made accessible, stored and legally disposed of in accordance with legislative requirements. Developing a records management policy template what should. Contracts guidelines on human resource records guidelines for managing student information for faculties, departments and schools. Multicultural council of tasmania inc records management. Web content management policy cc12320 dated 250920 4. All record management activities, including file creation, maintenance, storage, destruction and archiving, are undertaken by the records management staff on behalf of users. Below is a template for a records management policy. This policy is a commitment from the university to take proper care of the records it holds and applies to all staff who work with these records. All staff members are responsible for managing paper and electronic records in accordance with nsw state archives policies and procedures. Constitution of the republic of south africa national archives and records service of south africa act act no. The records management policy is informed by the following legislations.
Non records are not covered by this records management policy and therefore do not need to be retained, stored, disposed of or destroyed in accordance with procedures create under this policy and state law. They enable the wbg to hold itself accountable to its own policies, as well as to commitments made to clients, stakeholders, and partners. Procedure approved as records management and archive policy november 2002. Multicultural council of tasmania inc records management policy april 20 1 purpose, authority and application of this policy 1. State record includes 1 a record that is created or maintained by the university, and 2 a record that is created, managed, or maintained for the university, and the university owns the information or has a right of access to it e. To implement a costeffective departmentwide program that provides for adequate and proper documentation of department of energy activities, proper records disposition, and promotes economy and efficiency in the program. May 24, 2011 the differences between a non record and a record are the reasons for keeping the information and how the information is used. Records management policy 1 records management policy 1 preamble as a preeminent university in africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the university espouses, the northwest university has adopted its first records management policy on 22 november 20. October 2019 6 alerts, side effects, drug sensitivities, allergies definitions alerts highlight an issue or issues that can impact on the patients stay, e. Contracts guidelines on human resource records guidelines for managing student. Records management policy university of canterbury. It is semiactive, or noncurrent, when it is being stored for audit.
To use it for your organization, you need to fully understand the rules and laws that apply to your organization and modify the sample text accordingly. The purpose of the records management policy is to ensure that full and accurate records of all activities and decisions of nsw state archives are created, managed and retained or disposed of appropriately. Attorney generals office records management policy june 20 page 4 records management records management is an established theory and methodology for ensuring the systematic management of. Records management policy, guidelines and tools it is the policy of the government of saskatchewan that all government institutions manage the records in their possession or control to meet the obligations outlined in the archives and public records management act. The policy should include policies and procedures for handling all paper and. Records must remain usable until such time as they may legally be disposed. The siro is supported by specialists within the information governance team with day to day responsibility for records management. All organizations need efficient and costeffective methods to organize and maintain their records and information, and efficient record management is a key activity necessary to achieve the research foundation for the state university of new york research foundation or rf strategic goal of providing outstanding sponsored program administration services and stewardship. Records management policy, policies and regulations. Records management regulations, policy, and guidance.